Book Image

Microsoft Dynamics GP 2010 Implementation

By : Victoria Yudin
Book Image

Microsoft Dynamics GP 2010 Implementation

By: Victoria Yudin

Overview of this book

Microsoft Dynamics GP 2010 is a sophisticated Enterprise Resource Planning application with a multitude of features and options. The implementation of Dynamics GP is usually considered to be complex, and can be very confusing for users and consultants. This step-by-step guide will show you how to effectively implement Dynamics GP 2010 with ease.This focused, step-by-step tutorial covers the basics of Microsoft Dynamics GP, from licensing, to design, before moving on to more complex topics such as implementation and setup. You will learn how to install and configure Microsoft Dynamics GP 2010 from start to finish.This book will enable you to master the implementation of Microsoft Dynamics 2010 effectively. This book starts with how to plan and complete a successful Microsoft Dynamics GP 2010 implementation. You will then move on to learning who should be on the implementation team, what important questions should be asked and how to plan your infrastructure for Dynamics GP 2010. Detailed descriptions of all the setup options for the core Dynamics GP modules as well as practical advice on setup will help guide you through the myriad of options available in this powerful application. As you reach the end of the book you will learn how to import your initial data with illustrations and practical examples.
Table of Contents (18 chapters)
Microsoft Dynamics GP 2010 Implementation
About the Author
About the Reviewer
General Ledger Account Categories
Microsoft Professional Services: Additional Tools Available

Core modules explained

There is a set of core modules that will be found in almost every installation of Dynamics GP. These are key modules that perform basic accounting functions and are the modules we will focus on in our implementation planning and examples throughout this book. The following are descriptions of the core modules that just about every Dynamics GP implementation utilizes. All of these modules are included in Business Essential licensing:

  • Dynamics GP System Manager: Mandatory, the System Manager is the core module that controls the Dynamics GP application, users, companies, and security.

  • General Ledger: Everything in accounting ultimately ends up in the General Ledger (GL). This module is the final stop for all other modules and controls the Chart of Accounts, as well as the individual General Ledger transactions and account balances. While technically possible, it would be extremely difficult to implement a functioning Dynamics GP system without the General Ledger.

  • Payables Management: Commonly referred to as Accounts Payable (AP), this is the subledger that holds the details for all vendors and vendor transactions.

  • Receivables Management: Also called Accounts Receivable (AR), this is the subledger that holds the details for all customers and customer transactions.

  • Bank Reconciliation: This module holds details for all cash transactions and bank accounts (called Checkbooks). Cash movements from other modules, such as Payables Management and Receivables Management, are posted to Bank Reconciliation.

  • Fixed Assets: All the capital assets of a company can be tracked in this module. Depreciation and amortization of assets is performed in Fixed Assets and sent to the General Ledger.

  • Inventory Control: This module holds the setup for any items sold or used by a company. This can include items stocked in inventory, services that need to appear in detail on customer invoices, or internally used items that need to have quantities tracked. Inventory Control allows for multiple warehouses or locations, serial number or lot tracking, unit of measure setup, and cycle and physical inventory counts.

  • Purchase Order Processing: Detailed purchase orders with line items are entered and printed in this module, which allows for a transaction flow from Purchase Order to Receipt of goods to Invoice. The Purchase Order Processing module helps integrate Inventory Control and Payables Management, and also works with Sales Order Processing.

  • Sales Order Processing: Detailed sales transaction with line items are entered in Sales Order Processing, which allows for a transaction flow from Quote to Order to Back Order to Fulfillment Order/Invoice. Customer Invoices and Returns with line item detail are created and printed in Sales Order Processing. This module integrates Inventory Control and Receivables Management, and also works with Purchase Order Processing.

The interaction between these core modules is illustrated in the following diagram: