Book Image

Alfresco 4 Enterprise Content Management Implementation

Book Image

Alfresco 4 Enterprise Content Management Implementation

Overview of this book

Alfresco 4 has improved a lot with its new and advanced concepts for content management. Users have been waiting for a book that covers these concepts along with security, dashboards, and the configuration features of Alfresco 4. Alfresco 4 Enterprise Content Management Implementation is a well-crafted and easy-to-use book, and it is a complete guide to implementing enterprise content management for your business needs using Alfresco 4. It covers the enhanced document management, integration with standard productivity tools, and various integration options with proven external applications. This book will take you through a number of clear, practical sections that will help you to make a proper decision for your business needs using standard practices with Alfresco's Document Management and various third-party integrations You will learn how to install, administer, and manage your entire application. The concepts of mapping your business documents by extending content models and achieving your complex business process using Workflow models and business rules will be discussed in this book. Integration with various third party tools like MS Office, Mobile Application, Outlook, Liferay, Ephesoft, and Kofax will also be covered. You will learn to create your own custom workflow using Activiti BPMN 2.0 Process Designer and also maintain and administrate the entire application.This book explains everything you need to know to manage your documents using standard processes and mechanisms.
Table of Contents (21 chapters)
Alfresco 4 Enterprise Content Management Implementation
Credits
About the Authors
About the Reviewers
www.PacktPub.com
Preface
Index

Scheduled actions


Alfresco provides a way to execute these actions automatically at a specified time as well. This would be helpful in use cases, such as periodically checking document status, or generate reports, or execute business rules and notify certain users.

Alfresco supports Scheduled actions so that you could configure certain actions to run at certain time automatically. A scheduled action is made up of three parts:

  • A cron expression: Defines the time

  • A query template: Generates a query to select set of nodes (space and documents)

  • An action template: The action to be executed

The query could be of any type like a document has an aspect, it was created in the last month, it is due in the next month, it is in a category, and so on.

Example to archive expired content

We have considered a scenario where the HR group maintains certain corporate forms and policies that are time bound, that is, which will expire after some time. In the earlier example, you manually ran the script. In this section...