Book Image

SharePoint Architect's Planning Guide

By : Patrick Tucker
Book Image

SharePoint Architect's Planning Guide

By: Patrick Tucker

Overview of this book

After opening a toolbox full of tools, it can initially be hard to know which is the right one for the job – which tool works best and when. Showing you how to create an informed and purposeful plan for SharePoint Online in the context of the Microsoft 365 suite of tools is what this book is all about. SharePoint Architect's Planning Guide will help you understand all you can do with SharePoint. Whether the tools are new to you or you’ve used the older versions in the past, your journey will start by learning about the building blocks. This book is not a step-by-step guide; there are tons of online resources to give you that and to help you better keep up with the pace of change. This book is a planning guide, helping you with the context, capabilities, and considerations for implementing SharePoint Online in the most successful way possible. Whether you need to plan a new intranet, migrate files to a modern platform, or take advantage of tools such as Power Platform, Teams, and Planner, this guide will help you get to grips with the technology, ask the right questions to build your plan, and successfully implement it from the technical and user adoption perspectives. By the end of this Microsoft book, you’ll be able to perceive the toolbox as a whole and efficiently prepare a planning and governance document for use in your organization.
Table of Contents (17 chapters)
1
Part 1:From Farm to Cloud
5
Part 2:From Lone Wolf to Pack Leader – SPO Integrations with M365
9
Part 3:From Tall to Flat – SPO Information Architecture
13
Part 4:From Current to Change

Managed Metadata

The Managed Metadata service has been a mainstay of SharePoint for quite some time. At its core, Managed Metadata provides a way to centrally define and reuse sets of terms that can be applied to content as tags or property values. Since the repository of terms can be used consistently across multiple sites, it provides a great way to implement a standard organizational taxonomy.

While site columns create placeholders for values and content types group them together, Managed Metadata is where the reusable values themselves reside. Let’s review the components that come together to make managed metadata possible. The following diagram shows the objects in the term store and how they relate together:

Figure 8.8 – A view of objects and their relationships inside the term store

Let’s expand these objects and explore a bit more detail about how they work. In SPO, the experience of managing and using terms has gone through...