Book Image

SharePoint Architect's Planning Guide

By : Patrick Tucker
Book Image

SharePoint Architect's Planning Guide

By: Patrick Tucker

Overview of this book

After opening a toolbox full of tools, it can initially be hard to know which is the right one for the job – which tool works best and when. Showing you how to create an informed and purposeful plan for SharePoint Online in the context of the Microsoft 365 suite of tools is what this book is all about. SharePoint Architect's Planning Guide will help you understand all you can do with SharePoint. Whether the tools are new to you or you’ve used the older versions in the past, your journey will start by learning about the building blocks. This book is not a step-by-step guide; there are tons of online resources to give you that and to help you better keep up with the pace of change. This book is a planning guide, helping you with the context, capabilities, and considerations for implementing SharePoint Online in the most successful way possible. Whether you need to plan a new intranet, migrate files to a modern platform, or take advantage of tools such as Power Platform, Teams, and Planner, this guide will help you get to grips with the technology, ask the right questions to build your plan, and successfully implement it from the technical and user adoption perspectives. By the end of this Microsoft book, you’ll be able to perceive the toolbox as a whole and efficiently prepare a planning and governance document for use in your organization.
Table of Contents (17 chapters)
1
Part 1:From Farm to Cloud
5
Part 2:From Lone Wolf to Pack Leader – SPO Integrations with M365
9
Part 3:From Tall to Flat – SPO Information Architecture
13
Part 4:From Current to Change

Best practices and concerns for sharing content

To share is the point, one might say. People who have access to the site can already get to the content, so sharing is ultimately about letting others outside the site have access as well. From the gear icon, we can get to the Site Sharing settings, which allow us to choose from one of the following three options for how data can be shared on a site-by-site basis:

  • Site owners and members can share files, folders, and the site
  • Same as above except only owners can share the site
  • Only site owners can share the site and the contents (this doesn’t hide the share menu; it just no longer works)

The latter option effectively turns sharing off on a site (except for owners, of course). If sharing is enabled, the sharing experience for files in SharePoint and OneDrive for Business are both determined by the settings we apply in the SharePoint admin center. We can apply a sharing configuration that impacts all sites...