Book Image

Google Workspace User Guide

By : Balaji Iyer
Book Image

Google Workspace User Guide

By: Balaji Iyer

Overview of this book

Google Workspace has evolved from individual Google services to a suite of apps that improve productivity and promote efficient collaboration in an enterprise organization. This book takes you through the evolution of Google Workspace, features included in each Workspace edition, and various core services, such as Cloud Identity, Gmail, and Calendar. You’ll explore the functionality of each configuration, which will help you make informed decisions for your organization. Later chapters will show you how to implement security configurations that are available at different layers of Workspace and also how Workspace meets essential enterprise compliance needs. You’ll gain a high-level overview of the core services available in Google Workspace, including Google Apps Script, AppSheet, and Google Cloud Platform. Finally, you’ll explore the different tools Google offers when you’re adopting Google Cloud and migrating your data from legacy mail servers or on-premises applications over to cloud servers. By the end of this Google Workspace book, you’ll be able to successfully deploy Google Workspace, configure users, and migrate data, thereby helping with cloud adoption.
Table of Contents (14 chapters)
Part 1: Getting Started – Google Workspace
Part 2: Data Security
Part 3: Data Integrations
Chapter 6: Designing Custom Applications
Part 4: Migrating Data

Google apps security

In this section, we will learn about the security settings that are available across all the applications in Google Workplace. This section will cover the application and security settings for Gmail, Drive, Calendar, Google Chat, Google Meet, Sites, Vault, Jamboard, and Marketplace applications.


The previous chapter walked through how to set up mail exchange (MX) records and enable them. This confirms that incoming and outgoing emails will flow through without interruptions for the domain.

As a next step, administrators will have to decide which group of users will need to have the Gmail service enabled. Once enabled, these users will have their own Gmail inboxes.

Here's how you enable Gmail for users:

  1. Log in to the Google Admin console.
  2. Click on Apps | Google Workspace | Gmail.
  3. Click on Service Status and select the top-level OU you'd like to enable.
    • All the sub-OUs will automatically inherit the same enabled status...