Book Image

Learn Microsoft Office 2021 - Second Edition

By : Linda Foulkes
Book Image

Learn Microsoft Office 2021 - Second Edition

By: Linda Foulkes

Overview of this book

This second edition book covers the new and exciting features of Microsoft Office 2021 for desktop and web apps, helping you broaden the skills from the previous edition. Using real-world experiences, this book will guide you through practical examples that set off your thought process to boost productivity. To build new skills in each application, the book ensures that you gain a thorough understanding of new functions, such as PivotTables, Dashboards, and data manipulation methods in Excel. You’ll explore PowerPoint tools such as Presenter Coach, Presenter View, the record tool, and setting reading order to mention a few. You’ll also manipulate slide elements using Auto Fix, draw features, insert video captions, explore playback options, and rehearse presentations using the body language Presenter Coach feature. The book demystifies the Transform feature and shows you how to dictate directly in Word. You’ll even be able to work with Styles by refining the layout and multiple tables of contents. Finally, you’ll focus on making the best use of Outlook enhancements and working remotely using Teams. By the end of this book, you’ll have understood the features of each app inside out and enhanced your existing skills using new techniques to make your professional life more efficient.
Table of Contents (23 chapters)
1
Part 1: Learning Word 2021
6
Part 2: Learning PowerPoint 2021
11
Part 3: Learning Excel 2021
16
Part 4: Outlook 2021 and Useful Communication Tools

Recording document automation

We can use macros to help with document automation tasks. Such tasks could include a letter closing, defining company branding adding headers and footers, for example. The list is endless. Macros are simply actions you record within an application that are played back. This saves time when you repetitively have to perform the same task over and over again.

In addition to creating macros, we can also use the Quick Parts or AutoText features within Word to save items we use regularly in Word. These are located on the Insert tab. Before we record a macro, let's look at an example of an AutoText entry.

Creating Quick Parts

If you would like to reuse content within Word, you can add a selection to the Quick Parts feature and access the content when you need it. This is great for opening paragraphs, clauses, schedules, and signature closing.

Let's run through the steps to create a Quick Part:

  1. Open the document named SafestSolLetter...