Book Image

Work Smarter with Microsoft OneNote

By : Connie Clark
Book Image

Work Smarter with Microsoft OneNote

By: Connie Clark

Overview of this book

Do you want to take your information and note organization to a new level? This book will show you how to use Microsoft’s organizational app, OneNote, to store endless amounts of information in a productive and organized way, including solutions for creating your notes and then sharing them easily with your team or department. You’ll be guided through everything you need to set up a notebook and customize it to suit you or your team. The book will show you how to navigate through OneNote and search for virtually anything, as well as save time with all the shortcuts. You’ll discover that inserting information into your notebooks goes far beyond text, images, and videos, and also includes emails, links to documents, and clippings from the web. But it doesn’t stop there. Integration with other Microsoft products is key for making your experience successful, and this book demonstrates how to use OneNote with Microsoft Outlook, OneDrive, SharePoint and Teams. Beyond instructions and essential topics, this book also provides you with the motivation you need to make OneNote a habit as well as real-life examples of notebooks you can use. By the end of this book, you’ll be able to use OneNote for everything and from every device. Even if you start a notebook on your laptop and continue it on your phone, you’ll find working with the app seamless.
Table of Contents (22 chapters)
1
Section 1: The Anatomy of OneNote
6
Section 2: Navigating, Searching, and Shortcuts within Notebooks
10
Section 3: Inserting Information and Links into Your Notebooks
14
Section 4: Integrating OneNote with Other Microsoft 365 Apps
17
Section 5: Making Lasting Changes with OneNote

OneNote web application

The best thing about the web app for OneNote is that you don't even have to be on your own computer; any computer or device will give you access to your notebook(s).

This is assuming you have a web connection and that you are using OneDrive or SharePoint as the location for your notebooks. Here is how to use the OneNote web application:

  1. Go to the login page for Microsoft at www.office.com.
  2. Log in to your Microsoft account using the appropriate email and password. Do not save this login information to a device that does not belong to you.
  3. Go to the waffle menu at the top left of the Microsoft window, as shown in the following screenshot:
Figure 1.8 – Waffle menu for Microsoft 365 on the web

Figure 1.8 – Waffle menu for Microsoft 365 on the web

Alternatively, you can select the OneNote icon from the column of icons displayed on the left of the screen.

  1. Choose OneNote.
  2. Click on My notebooks to see all notebooks you have created using the current Microsoft login, as illustrated in the following screenshot:
Figure 1.9 – New notebook button in the OneNote web app

Figure 1.9 – New notebook button in the OneNote web app

  1. To open one of the notebooks, click on the notebook name.
  2. Click on the + New notebook button to add a new notebook.
  3. If this is not your personal computer, then once you have completed working on your notebook on this computer or device, you should sign out of your Microsoft account by clicking on your icon at the top right and selecting Sign out. If you are working on your own computer, then do not sign out.