Book Image

Work Smarter with Microsoft OneNote

By : Connie Clark
Book Image

Work Smarter with Microsoft OneNote

By: Connie Clark

Overview of this book

Do you want to take your information and note organization to a new level? This book will show you how to use Microsoft’s organizational app, OneNote, to store endless amounts of information in a productive and organized way, including solutions for creating your notes and then sharing them easily with your team or department. You’ll be guided through everything you need to set up a notebook and customize it to suit you or your team. The book will show you how to navigate through OneNote and search for virtually anything, as well as save time with all the shortcuts. You’ll discover that inserting information into your notebooks goes far beyond text, images, and videos, and also includes emails, links to documents, and clippings from the web. But it doesn’t stop there. Integration with other Microsoft products is key for making your experience successful, and this book demonstrates how to use OneNote with Microsoft Outlook, OneDrive, SharePoint and Teams. Beyond instructions and essential topics, this book also provides you with the motivation you need to make OneNote a habit as well as real-life examples of notebooks you can use. By the end of this book, you’ll be able to use OneNote for everything and from every device. Even if you start a notebook on your laptop and continue it on your phone, you’ll find working with the app seamless.
Table of Contents (22 chapters)
1
Section 1: The Anatomy of OneNote
6
Section 2: Navigating, Searching, and Shortcuts within Notebooks
10
Section 3: Inserting Information and Links into Your Notebooks
14
Section 4: Integrating OneNote with Other Microsoft 365 Apps
17
Section 5: Making Lasting Changes with OneNote

Creating a system of best practices for sharing

When you share a notebook with others in your organization, everyone has the same ability to add, edit, and delete. Unless your IT infrastructure changes these permissions, this is what sharing means in OneNote.

So, if everyone can update a notebook, you need to have some order and best practices in place.

One good practice for sharing a notebook that includes many people is to clearly outline the purpose of that notebook. Name one of the pages of each shared notebook as the best practice guide or something similar. Be consistent with the location of this best practice page and the content. This is so that everyone understands how to contribute to the notebook.

The following is a list of ideas regarding what can be included in a shared notebook best practice guide:

  • Can everyone add information at the same time? Technically, they can, but you should decide whether this makes sense or not for your notebook's purpose...