Book Image

Efficiency Best Practices for Microsoft 365

By : Dr. Nitin Paranjape
Book Image

Efficiency Best Practices for Microsoft 365

By: Dr. Nitin Paranjape

Overview of this book

Efficiency Best Practices for Microsoft 365 covers the entire range of over 25 desktop and mobile applications on the Microsoft 365 platform. This book will provide simple, immediately usable, and authoritative guidance to help you save at least 20 minutes every day, advance in your career, and achieve business growth. You'll start by covering components and tasks such as creating and storing files and then move on to data management and data analysis. As you progress through the chapters, you'll learn how to manage, monitor, and execute your tasks efficiently, focusing on creating a master task list, linking notes to meetings, and more. The book also guides you through handling projects involving many people and external contractors/agencies; you'll explore effective email communication, meeting management, and open collaboration across the organization. You'll also learn how to automate different repetitive tasks quickly and easily, even if you’re not a programmer, transforming the way you import, clean, and analyze data. By the end of this Microsoft 365 book, you'll have gained the skills you need to improve efficiency with the help of expert tips and techniques for using M365 apps.
Table of Contents (15 chapters)
1
Section 1: Efficient Content Creation
7
Section 2: Efficient Collaboration
10
Section 3: Integration

Sharing links from OneDrive

This is the most important benefit of storing files on OneDrive. Usually, we save a file, go to email, attach the file, and then send it. From now on, you can do better. Send a link instead of the whole file – let people come to the file.

Word, Excel, and PowerPoint sharing

Use the Share button to send links to people. Click the Share button in the top-right corner in Word, Excel, and PowerPoint. If the file is not yet saved, it will first prompt you to save it to OneDrive.

Figure 5.14 – The Share button

Now, you can control who can do what with the file and for how long.

Understanding the Share dialog

Initially, it may look confusing. But let me explain.

Click the Anyone with the link can view option to see other options (1).

Figure 5.15 – Share a file with specific persons

The Anyone with the link can view option is an anonymous link. Anyone who can get hold of the...