Book Image

Efficiency Best Practices for Microsoft 365

By : Dr. Nitin Paranjape
Book Image

Efficiency Best Practices for Microsoft 365

By: Dr. Nitin Paranjape

Overview of this book

Efficiency Best Practices for Microsoft 365 covers the entire range of over 25 desktop and mobile applications on the Microsoft 365 platform. This book will provide simple, immediately usable, and authoritative guidance to help you save at least 20 minutes every day, advance in your career, and achieve business growth. You'll start by covering components and tasks such as creating and storing files and then move on to data management and data analysis. As you progress through the chapters, you'll learn how to manage, monitor, and execute your tasks efficiently, focusing on creating a master task list, linking notes to meetings, and more. The book also guides you through handling projects involving many people and external contractors/agencies; you'll explore effective email communication, meeting management, and open collaboration across the organization. You'll also learn how to automate different repetitive tasks quickly and easily, even if you’re not a programmer, transforming the way you import, clean, and analyze data. By the end of this Microsoft 365 book, you'll have gained the skills you need to improve efficiency with the help of expert tips and techniques for using M365 apps.
Table of Contents (15 chapters)
1
Section 1: Efficient Content Creation
7
Section 2: Efficient Collaboration
10
Section 3: Integration

Step 1 – creating a master task list

Everyone has their own way of keeping a list of pending work – with a notepad, sticky notes, Word, email, and so on. Fine. How many notepads do you have? Where are those sticky notes? Where are those Word documents? They are scattered in multiple places, right?

The next question is: How do you sort, filter, prioritize, and monitor that list?

This is usually problematic. You cannot do all this because the list is all over the place.

The basic problem seems to be that we do not have one place to keep the list.

So, let's create one. This time, just follow my method. If you find it useful – go for it. If you have another better method, do let me know. I will be happy to modify my approach.

The best place to list your pending work is the Outlook Tasks folder. Go to Outlook, click on the Tasks icon, and see what you get.

Figure 6.3 – Tasks folder icon

It shows the To-Do List...