Book Image

Efficiency Best Practices for Microsoft 365

By : Dr. Nitin Paranjape
Book Image

Efficiency Best Practices for Microsoft 365

By: Dr. Nitin Paranjape

Overview of this book

Efficiency Best Practices for Microsoft 365 covers the entire range of over 25 desktop and mobile applications on the Microsoft 365 platform. This book will provide simple, immediately usable, and authoritative guidance to help you save at least 20 minutes every day, advance in your career, and achieve business growth. You'll start by covering components and tasks such as creating and storing files and then move on to data management and data analysis. As you progress through the chapters, you'll learn how to manage, monitor, and execute your tasks efficiently, focusing on creating a master task list, linking notes to meetings, and more. The book also guides you through handling projects involving many people and external contractors/agencies; you'll explore effective email communication, meeting management, and open collaboration across the organization. You'll also learn how to automate different repetitive tasks quickly and easily, even if you’re not a programmer, transforming the way you import, clean, and analyze data. By the end of this Microsoft 365 book, you'll have gained the skills you need to improve efficiency with the help of expert tips and techniques for using M365 apps.
Table of Contents (15 chapters)
1
Section 1: Efficient Content Creation
7
Section 2: Efficient Collaboration
10
Section 3: Integration

Efficient execution and collaboration

This is a summary of how to execute various types of work effectively using the right tools in the right place.

Figure 9.2–Types of work

My work and delegated work

The best place for all pending work is Outlook tasks (or To Do app tasks). Use delegation from Outlook tasks. Convert emails to tasks. Outlook tasks and the To Do app sync with each other. The To-Do List folder in Outlook is the same as the Flagged Email area in the To Do app.

Need input from someone?

Input, clarification, an answer to a query, an opinion – think, is it urgent or not? If it's not urgent, send an email. If it's urgent, use a phone call or chat. If you want to remember the discussion, using a Teams chat is better. You can start an audio call in Teams and capture notes in the chat at the same time.

Need input about or inside a file?

If it's not urgent, use email. If it's urgent, use a Teams chat...