Book Image

Efficiency Best Practices for Microsoft 365

By : Dr. Nitin Paranjape
Book Image

Efficiency Best Practices for Microsoft 365

By: Dr. Nitin Paranjape

Overview of this book

Efficiency Best Practices for Microsoft 365 covers the entire range of over 25 desktop and mobile applications on the Microsoft 365 platform. This book will provide simple, immediately usable, and authoritative guidance to help you save at least 20 minutes every day, advance in your career, and achieve business growth. You'll start by covering components and tasks such as creating and storing files and then move on to data management and data analysis. As you progress through the chapters, you'll learn how to manage, monitor, and execute your tasks efficiently, focusing on creating a master task list, linking notes to meetings, and more. The book also guides you through handling projects involving many people and external contractors/agencies; you'll explore effective email communication, meeting management, and open collaboration across the organization. You'll also learn how to automate different repetitive tasks quickly and easily, even if you’re not a programmer, transforming the way you import, clean, and analyze data. By the end of this Microsoft 365 book, you'll have gained the skills you need to improve efficiency with the help of expert tips and techniques for using M365 apps.
Table of Contents (15 chapters)
1
Section 1: Efficient Content Creation
7
Section 2: Efficient Collaboration
10
Section 3: Integration

Efficient copy and pasting

The second most used keyboard shortcut is Ctrl + C. The most common, unfortunately, is undo – Ctrl + Z. Often, the reason you need to undo is that a copy-and-paste action did not work as expected. The solution is to understand the right way to copy and paste.

The "right" way to copy and paste

Copying is easy. Select the content, right-click, and choose Copy (Ctrl + C). The content goes to the clipboard. While pasting, you can choose from different formats. If you go to the destination and paste (Ctrl + V), the default format is used. The default may not be the format you were expecting.

When we paste content, we have to answer two questions: where exactly do we want to paste and which format do we want to paste in? Both these questions can be answered in a simple way. Go to the desired destination (slide, paragraph, cell, and so on) and right-click. Now, all the available paste formats are shown. Hover the mouse cursor over them...