Book Image

Efficiency Best Practices for Microsoft 365

By : Dr. Nitin Paranjape
Book Image

Efficiency Best Practices for Microsoft 365

By: Dr. Nitin Paranjape

Overview of this book

Efficiency Best Practices for Microsoft 365 covers the entire range of over 25 desktop and mobile applications on the Microsoft 365 platform. This book will provide simple, immediately usable, and authoritative guidance to help you save at least 20 minutes every day, advance in your career, and achieve business growth. You'll start by covering components and tasks such as creating and storing files and then move on to data management and data analysis. As you progress through the chapters, you'll learn how to manage, monitor, and execute your tasks efficiently, focusing on creating a master task list, linking notes to meetings, and more. The book also guides you through handling projects involving many people and external contractors/agencies; you'll explore effective email communication, meeting management, and open collaboration across the organization. You'll also learn how to automate different repetitive tasks quickly and easily, even if you’re not a programmer, transforming the way you import, clean, and analyze data. By the end of this Microsoft 365 book, you'll have gained the skills you need to improve efficiency with the help of expert tips and techniques for using M365 apps.
Table of Contents (15 chapters)
1
Section 1: Efficient Content Creation
7
Section 2: Efficient Collaboration
10
Section 3: Integration

Chapter 5: Managing Files Efficiently

In Chapter 3, Creating Content for Effective Communication, we saw how to create files. In this chapter, we will learn how to store them in a secure and efficient way.

Whether it was 10 minutes or 4 hours, you did spend part of your precious life creating and editing those files. Every file is like your baby, the fruits of your labor, output, a product, an asset. That is why it makes sense to store them with care.

The goal is to manage storage as well as collaboration without creating copies and wasting time on copy-paste.

We will cover these main topics in the chapter:

  • Why storing just on the local drive is inefficient
  • Why sending attachments is inefficient
  • Why storing files on OneDrive is efficient
  • Benefits of using OneDrive
  • How to share files from OneDrive