Book Image

Efficiency Best Practices for Microsoft 365

By : Dr. Nitin Paranjape
Book Image

Efficiency Best Practices for Microsoft 365

By: Dr. Nitin Paranjape

Overview of this book

Efficiency Best Practices for Microsoft 365 covers the entire range of over 25 desktop and mobile applications on the Microsoft 365 platform. This book will provide simple, immediately usable, and authoritative guidance to help you save at least 20 minutes every day, advance in your career, and achieve business growth. You'll start by covering components and tasks such as creating and storing files and then move on to data management and data analysis. As you progress through the chapters, you'll learn how to manage, monitor, and execute your tasks efficiently, focusing on creating a master task list, linking notes to meetings, and more. The book also guides you through handling projects involving many people and external contractors/agencies; you'll explore effective email communication, meeting management, and open collaboration across the organization. You'll also learn how to automate different repetitive tasks quickly and easily, even if you’re not a programmer, transforming the way you import, clean, and analyze data. By the end of this Microsoft 365 book, you'll have gained the skills you need to improve efficiency with the help of expert tips and techniques for using M365 apps.
Table of Contents (15 chapters)
1
Section 1: Efficient Content Creation
7
Section 2: Efficient Collaboration
10
Section 3: Integration

Managing shifts

Does your business have people working in shifts? If yes, read on…

It is common to use Word, Excel, or similar tools to plan, allot, and publish shifts manually. This is a laborious and error-prone process. As the number of staff and locations grows, it becomes increasingly difficult to coordinate effectively.

Another problem is that most communication about working in shifts is one-way, from management to staff. If a staff member wants to request leave, escalate a problem, or submit a suggestion, it is a lengthy process.

Microsoft Shifts integrates all these activities within Teams. Staff just need a mobile phone with the Teams app installed.

Click the overflow menu () in the left-side Teams menu, find the Shifts app, and add it.

Figure 6.31 – Adding Shifts to Teams

Choose Create a new Schedule and select a team where you want to create schedule shifts. Now you will see a spreadsheet-like view – with...