Book Image

Learning Microsoft Project 2019

By : Srikanth Shirodkar
Book Image

Learning Microsoft Project 2019

By: Srikanth Shirodkar

Overview of this book

Microsoft Project is one of the most popular project management tools for enterprises of all sizes thanks to its wide variety of features such as project scheduling, project budgeting, built-in templates, and reporting tools. Learning Microsoft Project 2019 will get you started with the basics and gradually guide you through the complete project life cycle. Starting with an overview of Microsoft Project 2019 and a brief introduction to project management concepts, this book will take you through the different phases of project management – initiation, planning, execution, control, and closure. You will then learn how to identify and handle problems related to scheduling, costing, resourcing, and work allocation. Understand how to use dynamic reports to create powerful, automated reports and dashboards at the click of a button. This Microsoft Project book highlights the pitfalls of overallocation and demonstrates how to avoid and resolve these issues using a wide spectrum of tools, techniques, and best practices. Finally, you will focus on executing Agile projects efficiently and get to grips with using Kanban and Scrum features. By the end of this book, you will be well-versed with Microsoft Project and have the skills you need to use it effectively in every stage of project management.
Table of Contents (32 chapters)
1
Section 1: The Iron Triangle – a Quick Primer for Project Management
3
Section 2: Project Initiation with Microsoft Project
8
Section 3: Project Planning Like a Pro!
13
Section 4: Project Execution – the Real Deal
15
Chapter 11: Overallocation – the Bane of Project Managers
18
Section 5: Monitoring and Control with Microsoft Project
23
Section 6: Project Closure with Microsoft Project
Appendix A: Using This Book as a Textbook
Appendix C: Keyboard Shortcuts
Appendix D: Glossary

Organizing tasks to create a schedule

In this section, we will discuss three fundamental interconnected techniques that are used to organize tasks into an easy-to-manage schedule. The first aspect is to group tasks within Summary Tasks, the second is based upon chronology, and the third is based upon resourcing.

Technique 1 – Organizing a schedule using Summary Tasks

The Summary Task, despite its name, is not really a task. It is primarily a feature used to organize the schedule. Let's see it in action within our hands-on project. Let's start by observing the first three tasks. These tasks are project managerial in nature and can be grouped together, as shown in the following screenshot:

Figure 7.12 – Tasks selected to create a Summary Task

To create a new Summary Task, perform the following steps:

  1. Select the tasks that are to be grouped together.
  2. Select the Task tab on the ribbon menu and, in the Insert section...