Book Image

Microsoft Office 365 Administration Cookbook

By : Nate Chamberlain
Book Image

Microsoft Office 365 Administration Cookbook

By: Nate Chamberlain

Overview of this book

Organizations across the world have switched to Office 365 to boost workplace productivity. However, to maximize investment in Office 365, you need to know how to efficiently administer Office 365 solutions. Microsoft Office 365 Administration Cookbook is packed with recipes to guide you through common and not-so-common administrative tasks throughout Office 365. Whether you’re administering a single app such as SharePoint or organization-wide Security & Compliance across Office 365, this cookbook offers a variety of recipes that you’ll want to have to hand. The book begins by covering essential setup and administration tasks. You’ll learn how to manage permissions for users and user groups along with automating routine admin tasks using PowerShell. You’ll then progress through to managing core Office 365 services such as Exchange Online, OneDrive, SharePoint Online, and Azure Active Directory (AD). This book also features recipes that’ll help you to manage newer services such as Microsoft Search, Power Platform, and Microsoft Teams. In the final chapters, you’ll delve into monitoring, reporting, and securing your Office 365 services. By the end of this book, you’ll have learned about managing individual Office 365 services along with monitoring, securing, and optimizing your entire Office 365 deployment efficiently.
Table of Contents (16 chapters)
Chapter 14: Appendix – Office 365 Subscriptions and Licenses

Creating a retention policy based on the discovery of certain keywords

Retention policies can be created that are automatically applied to items containing specific keywords when found in the search index. In this recipe, we'll create a retention policy that applies to items that are found containing the word Contoso.

Getting ready

You should be a global administrator to complete this recipe.

How to do it…

  1. Go to the Office 365 Security & Compliance Center at
  2. Click Information governance | Retention from the left navigation menu:

    Figure 11.8 – Retention link in the left-hand navigation menu of the Office 365 Security & Compliance Center

  3. Click Create.
  4. Name and describe your retention policy:

    Figure 11.9 – Name and description fields for the new policy

  5. Under Need more options?, select Use advanced retention settings and leave Detect content that contains specific words or phrases selected...