Book Image

Office 365 User Guide

By : Nikkia Carter
Book Image

Office 365 User Guide

By: Nikkia Carter

Overview of this book

Microsoft Office 365 combines the popular Office suite with next-generation cloud computing capabilities. With this user guide, you'll be able to implement its software features for effective business communication and collaboration. This book begins by providing you with a quick introduction to the user interface (UI) and the most commonly used features of Office 365. After covering the core aspects of this suite, you'll learn how to perform various email functions via Exchange. Next, you will learn how to communicate using Skype for Business and Microsoft Teams. To boost your productivity, this book will help you learn everything from using instant messaging to conducting audio and web conferences, and even accessing business information from any location. In the final chapters, you will learn to work in a systematic style using file management and collaboration with OneDrive for Business using SharePoint. By the end of this book, you'll be equipped with the knowledge you need to take full advantage of Office 365 and level up your organization's productivity.

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Table of Contents (23 chapters)
Preface
Preface
Who this book is for
What this book covers
To get the most out of this book
Get in touch
Free Chapter
1
Section 1: Understanding Office 365
Section 1: Understanding Office 365
2
Exploring Office 365
Exploring Office 365
Technical requirements
Microsoft Office and its versions
Summary
3
Understanding More about Office 365
Understanding More about Office 365
The home page
Configuring your personal settings
Licensing
Summary
Further reading
4
Section 2: Managing Microsoft Exchange
Section 2: Managing Microsoft Exchange
5
Understanding Exchange
Understanding Exchange
Background and History of Exchange
History of Exchange
Getting into Exchange Online
Parts of Exchange Online
Summary
6
Sending and Receiving Email
Sending and Receiving Email
Parts of Mail in OWA
Parts of Mail in Outlook
Summary
7
Using the Exchange Calendar
Using the Exchange Calendar
Parts of the calendar in OWA
Parts of the calendar in Outlook
Summary
8
Using Contacts in Exchange
Using Contacts in Exchange
Parts of people (contacts) in OWA
Parts of contacts in Outlook
Summary
9
Getting Familiar with Other Exchange Settings
Getting Familiar with Other Exchange Settings
Creating an email signature
Setting the out of office reply
Creating email rules
Setting a forwarding email
Summary
10
Section 3: Skype for Business and Microsoft Teams
Section 3: Skype for Business and Microsoft Teams
11
Understanding Skype for Business and Microsoft Teams
Understanding Skype for Business and Microsoft Teams
History and Background of Skype for Business
History and Background of Microsoft Teams
The parts of Skype for Business
The Parts of Teams
How to get into Skype for Business
How to get into Teams
The Way Forward with Teams
Summary
12
Using Skype for Business
Using Skype for Business
Knowing the presence settings
Working with contacts
Instant messaging
Initiating calls
Working in meetings
Sending a meeting invite
Summary
13
Using Microsoft Teams
Using Microsoft Teams
Exploring presence settings
Working with contacts
Instant messaging
Initiating calls
Working in your Teams
Working in meetings
Sending a meeting invite
Summary
14
Section 4: OneDrive for Business
Section 4: OneDrive for Business
15
Understanding OneDrive For Business
Understanding OneDrive For Business
History and background of OneDrive for Business
Getting into OneDrive for Business
Parts of OneDrive for Business
How is OneDrive for Business different from OneDrive
Summary
16
Working with Files in Your OneDrive for Business
Working with Files in Your OneDrive for Business
Adding new files
Editing files
Deleting files
Parts of the Office Online file
Sharing files
Move to
Copy to
Summary
17
Section 5: Collaboration Using SharePoint
Section 5: Collaboration Using SharePoint
18
Understanding SharePoint
Understanding SharePoint
Background and history
Editions of SharePoint
Getting into SharePoint Online
The SharePoint home
Navigating SharePoint
The anatomy of the SharePoint page
Summary
19
Working with SharePoint Lists
Working with SharePoint Lists
What are Lists?
The different List types
What is a List View?
Summary
20
Performing Different File Operations on SharePoint
Performing Different File Operations on SharePoint
What are libraries?
The different library types
What is a library view?
Using the document library
Sharing files
Move to
Copy to
Summary
21
More on Using SharePoint
More on Using SharePoint
Quick edit mode
Exporting to Excel
Creating a link
More on views
The different ways you can find data
Site contents
The recycle bin
The danger of the Share button
SharePoint permissions and what they allow you to do
How to request access
Summary
22
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History and Background of Microsoft Teams

The next generation of Skype for Business is Microsoft Teams. Teams will be the replacement for Skype for Business but, as of writing this book, it is not yet a full replacement. Most users will still need to use Skype for Business as well. We will explore this further in The Parts of Skype for Business section.

Before the development of Teams, Microsoft had seriously considered buying Slack, which is now the direct competitor to Microsoft Teams. The news broke on March 4th 2016 about Microsoft's consideration, which was opposed by Bill Gates. He thought that Microsoft should focus on improving Skype for Business instead. The Executive Vice President (EVP) of Applications and Services at the time, who wanted to purchase Slack, left Microsoft later that year and Teams was born. Teams was announced on November 2nd 2016 and launched...

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