Book Image

Office 365 User Guide

By : Nikkia Carter
Book Image

Office 365 User Guide

By: Nikkia Carter

Overview of this book

Microsoft Office 365 combines the popular Office suite with next-generation cloud computing capabilities. With this user guide, you'll be able to implement its software features for effective business communication and collaboration. This book begins by providing you with a quick introduction to the user interface (UI) and the most commonly used features of Office 365. After covering the core aspects of this suite, you'll learn how to perform various email functions via Exchange. Next, you will learn how to communicate using Skype for Business and Microsoft Teams. To boost your productivity, this book will help you learn everything from using instant messaging to conducting audio and web conferences, and even accessing business information from any location. In the final chapters, you will learn to work in a systematic style using file management and collaboration with OneDrive for Business using SharePoint. By the end of this book, you'll be equipped with the knowledge you need to take full advantage of Office 365 and level up your organization's productivity.
Table of Contents (23 chapters)
Free Chapter
1
Section 1: Understanding Office 365
4
Section 2: Managing Microsoft Exchange
10
Section 3: Skype for Business and Microsoft Teams
14
Section 4: OneDrive for Business
17
Section 5: Collaboration Using SharePoint

Knowing the presence settings

Presence is an indicator color that lets you know if the contacts in your list are online, or busy, or doing something else. The same applies to contacts that have added you to their list. They can see your presence:

These presences can be set by you manually by clicking on the dropdown under your name or they may be set automatically by the system. Since, everything in Office 365 is tied together, Skype for Business can read your Outlook calendar and know when you are in a meeting and it will change your presence for you when the time comes as well as when the meeting is over. It will also change your presence when you start and end an audio or video call and when you start and stop sharing your screen.

When you set your presence manually, it will stay that way unless an automatic change happens such as a meeting time.

It is important that you understand...