Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Contact groups

Do you find yourself emailing a group of people all the time? Doing these repetitive tasks over and over again can really take up a lot of your time. Outlook’s contact groups will free up a lot of your time once you get the groups set up and you will find this setup very easy. By setting up an Outlook contact group, instead of selecting multiple contact names you want to include in an email you are composing, you can select a single contact group instead. To create a contact group, take the following steps:

  1. From the People button on the navigation pane, click Home | New Contact Group.

Figure 7.7 – New Contact Group

  1. In the New Contact Group window, enter a name for the new group.
  2. Click Contact Group | Add Members. Select where you are getting the members from by selecting one of the three choices: From Outlook Contacts, From Address Book, or New E-mail Contact.

Figure 7.8 – Add...