Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Categories

All Message, Task, Calendar, Note, and Contact items can be color coded to help keep you organized. You assign a category to an object to apply an assigned color that you can customize for your system.

Applying a category

Let’s learn how to apply a category:

  1. Select an email message and click Home | Categorize.

Figure 4.12 – Categorize

  1. Select a color or category to use.

Figure 4.13 – Category colors

  1. You can also click on All Categories… to customize the list of colors to your liking. Using the buttons on the right side of the Color Categories dialog box allows you to create a new category, rename categories, delete categories, change the color, and apply a shortcut key.
Figure 4.14 – Color Categories

Figure 4.14 – Color Categories

  1. Once the category has been assigned to the email, you will be able to view the color in the Category field in the inbox...