Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Answers

  1. Quick Parts, New Email | Insert | Quick Parts, are messages/text that can be inserted into a new email without retyping the text. Quick Steps is preformatted actions that are assigned to a button to streamline a task, as was discussed in this chapter.
  2. You can turn the focused inbox on or off by going to View | Show Focused Inbox. Turning this on will show tabs for Focused and Other at the top of the Inbox. Bulk emails will be pushed to the Other folder so that you can use the focused inbox just for important emails. If an email gets through that you don’t want in Focused, simply right-click on the message and choose Move to Non-Focused.
  3. There are 25 color tiles available to apply a category to an email message. You can assign the same color to multiple emails.
  4. Within an email, to switch to the next email, use Ctrl + . (period). To switch back to the previous email, use Ctrl + , (comma).
  5. Flagging an email message also adds a task to the To-Do List...