Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Chapter 9: Tasks and To-Dos

A task is something that should be done, and completing the task or tasks is one way to show that you have achieved an objective. This could be anything from going to a meeting or preparing a report. Any item that you feel needs to be placed on a list so that you will remember to complete it, by setting a reminder or assigning it to another person, is a task.

Our minds can only remember so much information, and there is nothing wrong with needing a little nudge to remind you to complete something. Outlook is the best tool to help you stay on top of deadlines, not forget an event, or manage your team activities without skipping a beat. It also allows you to create your own tasks and recurring tasks and, better yet, view those tasks within your calendar. This is a hidden secret of Outlook.

In this chapter, we're going to cover the following topics:

  • To-do list versus tasks
  • Creating new tasks
  • Recurring tasks
  • Assigning tasks
  • ...