Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Displaying notes on the desktop

If you would like to have notes available to you on the desktop, you can save notes outside of Outlook and open them without opening the main Outlook application:

  1. To do this, click Menu | Save As on the Note.

Figure 8.8 – Menu item on note

  1. A Windows dialog box will open and allow you to choose a location to save the note. Choose the Desktop folder to display the Notes on the desktop.

Figure 8.9 – Desktop notes

Note

The version and style of Windows you're running will determine how the notes appear on your desktop.

Let us understand another convenient way to get a note on the desktop.

  1. Press and hold the Ctrl key while you click on the note and drag it to the desktop. This will create a copy on the desktop without having to get the menu icon on the note.
  2. When you open the saved note on your desktop, you can edit and add to the note.
  3. When...