Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Chapter 10 – Save Time Searching

  1. When you delete an email from the inbox it gets placed in the Deleted Items folder by default. This will reside in the Sent items for 30 days unless it is permanently deleted. To delete permanently, select the message, and click Shift | Delete on the keyboard.
  2. All Mailboxes would include a search in all your emails within your mailboxes. All Outlook items will search your mailboxes, calendar, and task items.
  3. You can change this in the options for the search. Click File | Options | Search. Under the Results section for the include results only from, select All mailboxes | OK.
  4. Yes, the Outlook limit for search results is to display 200 items with Outlook default settings.
  5. Yes, you can delete the entire contents of the Deleted Items folder at once or you can select each email and delete it individually. Emails will stay in Deleted Items for 30 days, but you can change this setting by going to File | Options for emails going...