Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

AutoComplete

AutoComplete is word completion feature in Outlook. You may also see this written as the AutoComplete list, and the nickname cache is another name that it is referred to. The AutoComplete list is automatically populated with these names when you send email messages from Outlook and contains the email or SMTP addresses, legacy ExchangeDN entries, and the actual display names for email addresses to previous email recipients. When you begin typing into the To, Cc, or Bcc field in Outlook, suggestions will appear based on the text that you have entered. These suggestions come from this AutoComplete list, which is continually being updated once created:

Figure 2.1 – AutoComplete activated for the To recipient

After you reach the limit for entries saved in the AutoComplete list, Outlook uses an internal algorithm to identify names to eliminate them from the list. This is built on usage weighting. Because Outlook limits the number of entries you...