Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Sending and receiving email

When you open Outlook, the navigation pane will indicate that the Mail view is shown. The Mail view with the inbox displayed is the default view that will help you manage and navigate your email messages, unless you have customized your screen for another view to show (which will be covered in Chapter 16, Managing Your Day System).

To write and/or send an email, the Compose window will be used. Access this window by clicking Home | New Email. In this window, you will find the To and Cc fields. The Bcc field can be accessed by clicking on the To or Cc button, and in the Select Names dialog box, enter the email ID of the recipient in the Bcc field. If you do not enter a recipient in the Bcc field, it will not show in the Compose email window. You can also turn on this Bcc field by clicking Options | BCC.

Note

If the email address is underlined, that indicates that it is a valid email address. If no underline appears, then double-check the email...