Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Archiving

So, why Archive? Back in the day, when email was first invented, it was very expensive to keep a backup of all your data, let alone all your emails. That is why Archiving was created. Archiving keeps our mailboxes small and moves out old emails to a separate data file, referred to as a .pst file. Storage sizes generally provided now, in the cloud, have lots of available space, and Microsoft OneDrive accounts are so large that it’s no longer a big concern. OneDrive account sizes are as follows:

  • Outlook.com – 15 GB cloud storage (free account)
  • M365 Family – 6 TB (1 TB per person) cloud storage
  • M365 Personal – 1 TB cloud storage
  • M365 Enterprise - 1 TB cloud storage
  • OneDrive for Business (Plan 2) – unlimited cloud storage

With the various M365 plans, you also have the option of purchasing additional OneDrive storage. Refer to the Further reading section in this chapter for a link to OneDrive plans and M365 subscriptions...