Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Flags

Attach a flag to a message to mark its importance or to set a reminder to follow up or come back to it later.

Steps to set a flag

Let’s understand the steps in detail:

  1. Select the message you want to attach the flag to. Select Home | Follow Up.
  2. Choose the type of flag you want to place on the message. The flag will appear in the flag field for that message. Another way to set the flag is to right-click on the flag in the message. You will get a drop-down menu and you can select the flag from this list.

Figure 4.19 – Right-click menu for flag

The right-click menu has the Add Reminder…, Mark Complete, Clear Flag, and Set Quick Click… options.

  1. When you select Add Reminder…, you will get the Custom dialog box.

Figure 4.20 – Custom reminder

  1. This Custom dialog box helps you to set up flags, reminders, and dates and times for reminders. There is also a...