Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Views

By default, you will see your personal contacts inside of Outlook. You can view other address books by first clicking on the Contacts object, then in the Find group on the ribbon, selecting Address Book. Use the drop-down list under Address Book to see all the address books and contact lists in your organization group.

Figure 7.19 – Address Book

Viewing contacts

Once you enter your contact information, you can see the information arranged in several different views. This is a quick way to get an overall picture of your contacts. You can also manually type in addresses or contacts to add these contacts to your personal contact list. The contacts that you are seeing are only your personal contacts, not your list of corporate contacts. If you are able to access those contacts, you will see how to view them next. To change views, take the following steps:

  1. Click the Contacts object, then click View | Change View.
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