Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Sharing mail, calendars, and contacts

When we think of sharing our Outlook objects, such as email, calendars, or contacts, we think of giving the other person or assistant our personal email ID and password so that they can access our account and do everything inside our Outlook account. This is a possibility, but it also can leave you at risk of having your account compromised. The results of this action could be in the form of data leaks, loss of reputation, financial losses, and, depending on the severity of the actions, possibly even prison.

Sharing passwords is never a good idea no matter how well you trust the person. In most businesses, the sharing of passwords would violate the business’s information security policy and procedures. Luckily, Outlook has a feature to share access to your Outlook account.

In Outlook, the term delegate refers to any user who has access to another user’s mail folders. This can enable them to receive, respond to, and send emails...