Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Cloud computing

Instead of storing all your data on your own physical computers, we have the option to use the cloud. What does this mean? The cloud is a means for us to store our data on off-site computers located in various locations around the world, known as data centers. This storage could consist of anything from software programs, data storage, or virtual machines to email servers, as with Outlook. The “cloud” is another word for “internet” as the data is transmitted through the internet through secure networks. In Chapter 3, Managing Email Accounts, we discussed the Microsoft Exchange protocol.

Exchange runs on the cloud in Microsoft’s data centers and is what allows us to access our data anytime, anywhere, and on any device with internet availability.

Let’s be honest, no one wants to work 365 days a year. However, we do want to have our data, and especially our email, available to us around the clock, 24 hours a day, and 7 days...