Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Backing up Outlook

If you are using M365 for Outlook, you can feel confident that your files are being backed up to the cloud. If you want another safeguard, you may want to consider backing up your Outlook objects via another method as well. There are two methods for backing up your files. One is exporting, and the other is to save emails outside of Outlook, which can mean having a backup copy on another computer, an external hard drive, or a folder such as the desktop on your computer. I also have found it handy to back up my Outlook files to a USB drive, as they get very large, and it is handy just to store this away from the computer or even use it to import those emails into another computer, not on your M365 account. You can have your cloud backup and offline backup.

Exporting and importing

Using the Import/Export feature in Outlook is a quick way to back up all your objects to a .pst file. Once exported, you can store the file on your computer or an external storage device...