Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Customizing your views

Outlook lets you customize your view to fit your working/non-working style. Not everybody works the same hours, lives in the same time zone, or has the same holidays. You may want to turn off the automatic reminders that you get with every new Calendar item or view the weather on the Calendar to help you navigate your activities according to the weather forecast. Using the Options dialogue box has these settings for you to adjust. Access this by clicking File | Options | Calendar.

Work time

In the Work time section are the items that allow you to control when your workday starts and ends. You can also specify the days of the week that you want to be scheduled as workdays, and you can change the First day of week field to begin on other days of the week besides Monday, and First week of year as well. This group is useful for having your time set up for you and not the working times that are the defaults within Outlook. If you are working on a different...